A good office lunch feels easy because the planning happened before the food arrived. Use this checklist to turn a rough headcount into a clear catering request the restaurant can answer quickly.
Start with the real headcount
Confirm who will actually be eating, then separate definite guests from possible guests. A headcount range is more useful than a guess, especially when the event is still several days away.
Note whether the meal needs to cover employees only or also clients, speakers, vendors, or family members. Those extra guests are easy to miss when the invitation lives on more than one calendar.
- Definite guest count and a small planning range
- Event date, meal time, and preferred pickup or on-site service time
- For on-site service: event address, suite, floor, and access instructions
Collect dietary information without making assumptions
Ask guests to identify allergies and dietary preferences early. Keep allergies separate from preferences so the restaurant can explain what it can reasonably accommodate and where cross-contact may be possible.
Do not promise an allergen-free meal on the restaurant's behalf. Include the details in your request and confirm them directly with the Miloria team before placing a final order.
Plan the room, not just the menu
For pickup, assign someone to collect the order and prepare a serving space before they return. For on-site service, plan access and setup with the catering team before the event.
Miloria offers pickup or full-service on-site catering for 60 or more guests, not catering delivery. For pickup, your group handles setup and serving. For on-site service, confirm the venue requirements and division of responsibilities with Miloria.
- Name and mobile number for the on-site contact
- Parking, loading, security desk, or elevator instructions
- For pickup: a serving table, waste plan, and any utensils or beverages you need
Send one complete brief
A single request with your service choice, date, headcount, preferred restaurant, dietary notes, and event details is easier to price and confirm than information split across several messages.
After the restaurant replies, verify the final menu, quantities, total, pickup or service timing, and point of contact in writing. If anything changes, update the same conversation so everyone has one source of truth.