A good office lunch feels easy because the planning happened before the food arrived. Use this checklist to turn a rough headcount into a clear catering request the restaurant can answer quickly.
Start with the real headcount
Confirm who will actually be eating, then separate definite guests from possible guests. A headcount range is more useful than a guess, especially when the event is still several days away.
Note whether the meal needs to cover employees only or also clients, speakers, vendors, or family members. Those extra guests are easy to miss when the invitation lives on more than one calendar.
- Definite guest count and a small planning range
- Event date, meal time, and desired delivery window
- Complete delivery address, suite, floor, and access instructions
Collect dietary information without making assumptions
Ask guests to identify allergies and dietary preferences early. Keep allergies separate from preferences so the restaurant can explain what it can reasonably accommodate and where cross-contact may be possible.
Do not promise an allergen-free meal on the restaurant's behalf. Include the details in your request and confirm them directly with the Miloria team before placing a final order.
Plan the room, not just the menu
Choose a surface for delivery before the driver arrives. Make sure someone is available to receive the order, direct it to the right room, and check that the labeled items match the plan.
Miloria catering is delivered food rather than staffed event service. Your team should plan for setup, serving, cleanup, and any building requirements.
- Name and mobile number for the on-site contact
- Parking, loading, security desk, or elevator instructions
- A serving table, waste plan, and any utensils or beverages you need
Send one complete brief
A single request with the date, headcount, ZIP code, preferred restaurant, dietary notes, and delivery details is easier to price and confirm than information split across several messages.
After the restaurant replies, verify the final menu, quantities, total, delivery timing, and point of contact in writing. If anything changes, update the same conversation so everyone has one source of truth.